Information for Host Institutions

This call for a third round of the ACAMAR Visiting Fellowship scheme follows two successful rounds in 2020-21 and 2022-23. It will enable distinguished Chinese researchers to make extended visits to Australia in 2024 and enhance collaborations on areas of common interest within astronomy, astrophysics and cosmology.

Host institutions are responsible for administering Fellowship funds and supporting the Fellow before, during, and after the visit. 

Host Institution Responsibilities

Before the visit

• Work with the Visiting Fellow to apply for the Fellowship. This includes:
  • Providing information and support for the Fellow regarding accommodation and living arrangements in Australia.
  • Supporting the applicant to put together a research proposal and budget based on the host’s recommendations for accommodation and living expenses.
  • Providing the applicant with a letter of support to include in their application.
• Sign a letter of agreement between the Host Institution and AAL which outlines each parties’ roles and responsibilities, and funding provided for the Fellowship.
• Assist the Fellow with meeting any necessary visa and related requirements to undertake the ACAMAR Fellowship. This is likely to include an invitation letter from the Host Institution and a Visiting Appointment at the Host Institution.
• Ensure compliance with Host Institution’s policies to minimise foreign interference risks to teaching, research, engagement, operations and other activities.

During the visit

• Provide facilities and resources to undertake the Fellowship, including providing a suitable workspace.
• Ensure relevant inductions, training, and introductions are provided.
• Ensure the Fellow complies with the Host Institution’s administrative procedures.
• Reimbursement
  • Advise the Fellow of the Host Institutions’ processes for reimbursement
  • Reimburse the Fellow for expenses incurred as noted in the Letter of Agreement, including obtaining documentation (e.g. receipts) from the Fellow to demonstrate that the funds have been spent for the purpose awarded.
  • Ensure Fellows are reimbursed in a timely manner.
• Support the Fellow to carry out research as described in their application.
• Maintain communications with AAL including alerting AAL to any issues that arise, and any successes or notable stories to share.

After the visit

• Provide input into the post-visit Fellowship report (authored by the Visiting Fellow).
• Share your experience with colleagues in China and Australia if you wish, for example through conference presentations.

How to apply

Applications are completed by Chinese researchers and must include a letter of support from the proposed Host Institution in Australia.

Applications should be emailed to: [email protected] and include the following documents:

1. ACAMAR Visiting Fellowship Application Form – download here. 
2. Applicant CV
3. Letter of support from the proposed Host Institution in Australia.

Applications close at 11pm AEDT on Sunday 26 November 2023

For more information

Please see the ACAMAR Visiting Fellowships webpage or contact ACAMAR secretariat in Australia or China with any questions:

• Australian secretariat: Kate Barnard [email protected]
• Chinese secretariat: Dr Lin Li [email protected]

Enquiries

Any enquiries regarding ACAMAR Visiting Fellowship should be directed to:

Kate Barnard, Secretariat, ACAMAR 
[email protected]